The tenant wants to run a home business out of the rental property, so your letter of authorization establishes the conditions and notes any municipal regulations about such practices.The tenant wants to get a satellite dish installed and you agree but want to highlight the conditions in the lease agreement about installation.The tenant would like to paint one of the bedrooms for his children in a bright, cheery color and you agree but want final approval on the color.The rental property needs major plumbing repairs and you authorize the tenant to call for bids from different plumbing companies.Here are some examples of why you might need to write an authorization letter to the tenant: It also documents that you are aware of the activity and approve of it. An authorization letter makes it clear what is allowed and when. What is a Tenant Authorization Letter?Ī tenant authorization letter is one that gives permission for the tenant to do something to the rental property, whether it’s calling an outside service to complete a repair or making changes to the property outside the lease agreement. Learning how to write clear and detailed tenant letters will benefit your business and your record keeping. Authorization letters are an important part of keeping track of changes, adjustments and alterations in the tenant’s residency in your rental unit. Upon acceptance, the letter and documents will be returned to the resident.Landlords learn quickly that almost everything related to tenants must be written down and kept on file. The letter and the documents will need to be submitted to the government agency or the third party (3rd) requesting the proof. Utility Bill (electricity, cable/internet, cell phone, etc.)Ĭommonly, any two (2) of the above-mentioned documents are required.It’s always recommended to have the most current and updated documents as possible. The author should attach any documents needed or required that support the residency claim. In addition, it provides contact information in the chance any of the residency sources are questioned. ![]() The letter is recommended, although not required, to be signed with a notary acknowledgment attached to confirm the identification of the author as a sworn statement.Įven if a residency letter is not required, it acts as a cover letter to any evidence or documents that may be needed to prove residency. Whether the resident or someone writing on their behalf is the author, the letter acts as an official testimony of an individual declaring a person resides at a particular address or within the State. Step 1 – Write a Proof of Residency Letter
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